// Solution 11
CtxVenue

Complete venue and space management for NOG events — from room inventory and equipment checklists to automatic speaker assignment via CtxCfP, live agenda sync and per-area delegation dashboards for every NOG Org Call.

Room Inventory CtxCfP Integration Agenda Sync Delegation Dashboard NOG Org Call Reports REST API
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ctxvenue — room overview
$ ctx venue rooms --event dknog-2027

■ DKNOG 2027 — Venue Layout
─────────────────────────────────────
Main Hall cap: 350 A/V ✓ Stream ✓
└─ Talks: 18 Responsible: @maren
Breakout Room A cap: 40 A/V ✓ Stream ✗
└─ Workshops: 3Responsible: @lars
Breakout Room B cap: 40 A/V ✓ Stream ✗
└─ Workshops: 2Responsible: @lars
Networking Lounge cap: 120 Catering ✓
─────────────────────────────────────
⚠ Room A conflict: 14:00–15:30 double-booked
Run: ctx venue fix --room A --slot 14:00

$ █
// Connected Workflow

Rooms → Speakers → Agenda —
one connected flow

CtxVenue connects every space to the people and programme that fill it. Configure your rooms once — and the rest flows automatically through CtxCfP, CtxAgenda and your delegation dashboard.

// end-to-end workflow
›
01 // CtxVenue
Define Rooms
Add your spaces with capacity, equipment, A/V capabilities, streaming and staff responsible.
›
02 // CtxCfP
Assign Talks & Workshops
CtxCfP receives the room list. Programme committee assigns accepted talks and workshops directly to rooms.
›
03 // CtxAgenda
Live Agenda Sync
Every assignment flows automatically into the agenda schedule — with room, time slot, speaker and stream link.
›
04 // Delegation
Dashboard per Area
Each responsible person gets their own view — their rooms, their sessions, their equipment status.
05 // NOG Org Call
Report per Area
In every planning call, each responsible person can report directly from their area dashboard — live and structured.
// Features

Every space,
fully under control

🏛️
Space Inventory
Register all your spaces: main hall, breakout rooms, workshops, networking areas and side rooms. Define capacity, layout type, A/V setup, streaming capability and catering options per room.
🗓️
Room Scheduling & Conflict Detection
Schedule rooms across the entire event timeline. CtxVenue automatically detects double-bookings, overlap conflicts and setup time violations — with one-click resolution suggestions.
👤
Staff Responsibility per Room
Assign one or more responsible organisers to each space. They receive their personal area dashboard with session list, equipment status, upcoming slots and open tasks — no spreadsheet needed.
🔧
Equipment Inventory & Checklists
Track every piece of equipment per room: projectors, microphones, HDMI cables, clickers, recording gear. Pre-event and pre-session checklists ensure nothing is missing when it matters.
🪧
Signage & QR Code Generator
Auto-generate printable room signs and QR codes for each space. Signs include the room name, current programme, next session and a QR code linking to the live agenda view — always up to date.
🗺️
Floor Plan Management
Upload venue floor plans and pin each registered room to its physical location. Participants and staff can view the interactive floor plan with live room status and wayfinding during the event.
// Integrations

Connected to
your event stack

CtxVenue is the spatial backbone of the Context X platform. Room data flows into every connected module — so your programme, agenda and delegation always reflect reality.

Pulls data from
CtxEvent — event structure, dates and session types
CtxCfP — accepted talks and workshops become schedulable sessions
CtxBudget — venue contract costs and catering per room
CtxTravel — speaker arrival times for setup coordination
Pushes data to
CtxCfP — room list for talk and workshop assignment
CtxAgenda — assigned sessions flow directly into the public schedule
Delegation Dashboard — per-area status view for every responsible person
REST API — read and write room data for external tools and apps
NOG Org Call exports — per-area status report for planning meetings

// Room data is the single source of truth · No manual sync · Conflicts caught before they happen

// Delegation & NOG Org Calls

Every organiser,
their own overview

Large NOG events involve many hands. CtxVenue gives each responsible person their own structured area view — and makes your regular Org Calls faster, clearer and more productive.

Personal Area Dashboard

Each responsible person sees only their rooms, their sessions, their open tasks and their equipment checklists. No noise from the rest of the event — just what matters to them, right now.

NOG Org Call Reports

One click generates a per-area status report for your Org Call. Each responsible person can talk through their area with real data — open tasks, confirmed sessions, equipment gaps and blockers.

Task Assignment & Tracking

Assign open tasks directly to team members from within the room or session view. Track completion status across the whole team — with comments, due dates and a full activity log.

Live Event Mode

During the event, rooms switch to live mode. Mark sessions as started or delayed, flag issues and update equipment status in real time — visible to all responsible parties instantly.

// Coming H1 2027

Every room, every session,
every person — connected

CtxVenue is planned for H1 2027 as part of the full Context X event management suite. Express your interest now to shape the feature roadmap.

CtxBudget →

// Room inventory · Speaker assignment · Agenda sync · Delegation dashboards · NOG Org Call reports